Dohmen Life Science Services

  • Central Data Management Specialist

    Job Locations US-TN-Memphis
    Job ID
    2018-2160
    # of Openings
    1
    Category
    Distribution & Supply Chain Services
  • Overview

    THE POSITION:

    The most important aspect of this position is direct responsibility for all Memphis administrative functions and all data management activities including, but not limited to operations-related data entry, order analyst, control product order entry and release, reception, file management, logistics clerical functions, accounts payable, 236 forms and DEA related clerical functions. Performance of these functions will require the coordination with all Memphis and corporate management.

     

     

    POSITION SUCCESS FACTORS:

    • Effectively communicates with co-workers and supervisors regarding work requirements.
    • Pays meticulous attention to detail and possesses a task-oriented work ethic.
    • Demonstrates flexibility and a willingness to modify work schedule to support company needs.
    • Ability to successfully complete tasks in a timely manner on a daily basis.
    • Ability to receive and convey information accurately in a timely manner.
    • .Ability to consistently meet minimum productivity standards
    • Ability to maintain zero defect performance.
    • Analytical aptitude.
    • Self-motivated.
    • Solution-oriented.

     ESSENTIAL FUNCTIONS:

    • Completion of import/export forms for clients
    • Adhere to all formal standard operating procedures that related to operations
    • Ensure timely release of client orders
    • Understand the receipt process
    • Understand the controlled substance process
    • Understand the OS&D and Call Tag Process
    • Provide monthly inventory information to the appropriate areas
    • Completion of both inbound and outbound DEA Forms 222
    • Ability to formulate emails to DLSS staff as a means of communication.
    • Support projects as assigned.
    • Perform all tasks assigned by Supervisor or Manager.
    • Ability to review paperwork and confirm the clarity, completion and accuracy of all documents

    Responsibilities

    RESPONSIBILTIES:

    • Reviews paperwork and confirms that all information is clear, complete and accurate
    • Maximizes office productivity through proficient use of appropriate software applications.
    • Maintain accurate records of 222 forms and purchase orders
    • Reviews records to ensure completeness, accuracy, and timeliness; prepares activity reports for the guidance of management.
    • Coordinates administrative activities within all departments, develops and fosters relationships with outside vendors. Prepares and coordinates visits to the Memphis site.
    • Process receipts and releases in the business system and updates the appropriate logs
    • Create reports for receipt verifications and check stocks
    • Maintain adequate stock of office supplies
    • Process Inventory adjustments
    • Answer and directs calls from clients
    • Greeting guest ad providing access to the building

    Qualifications

    MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

    The requirements listed below are representative of the knowledge, skill and/or ability required:

     

    • High School Diploma /GED required
    • Successful completion of a pre-employment background check.
    • Prior experience in a distribution environment preferred.
    • Good verbal and written skills are required.
    • Basic math skills are required, but a calculator may be used.
    • Good attendance and ability to follow instructions without deviation are also required.

     

    Personal Skills/Attributes/Qualifications

    • Ability to maintain composure in a fast-paced environment.
    • Ability to focus on detail and quality.
    • Ability to complete assigned tasks in a timely manner.
    • Ability to efficiently use IT hardware, software and peripherals as it pertains to the performance of daily tasks.

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