Dohmen Life Science Services

  • Executive Assistant

    Job Locations US-TN-Memphis
    Job ID
    2018-2141
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    This position is responsible and accountable for primarily supporting the President of Channel Services, but also providing support to other executive team members as needed in executive level administrative functions. This position will be involved with many concurrent assignments and projects that must be managed effectively and accurately. Tasks are varied from simple to extremely complex, and time to complete them varies from weeks to requiring urgent action.  The position is design to provide primary support to the President, and therefore will be interacting with leaders from other sites, necessitating excellent interpersonal relationship skills. Communication effectiveness, both written and oral, is critical due to the sensitivity and confidentiality of some communications, the need for extremely high communications accuracy, and wide variety of people that the position must interface with on a daily basis.

    Responsibilities

    • Maintains President's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
    • Maintains customer and company confidence and protects operations by keeping information confidential
    • Prepares agendas and make arrangements for team and /or executive meetings
    • Attend team and/or executive meetings as requested in order to record minutes. Compile, transcribe and distribute minutes of these meetings ina timely manner
    • Prepare reports and presentations by collecting, formatting and inputting, summarizing, editing and retrieving information
    • Maintains professional and technical knowledge of company and industry by reviewing professional publications and news topics on the intranet, stay current with industry news
    • All other duties as assigned

    MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • TECHNICAL SKILLS: The position is a blend of manual and technical skills such as PC usage.
    • ORAL COMMUNICATIONS: The position requires a majority of communication cross department, frequently with clients and requires formal presentations.
    • WRITTEN COMMUNICATIONS: The position requires an extensive amount of reading and authoring of written communications to management, clients and other external entities.
    • TEAMWORK: The position requires effective teamwork at all levels within the company and frequently with client and external entities.
    • MANAGEMENT SUPPORT: The position combines SOP adherence with tasks that are specialized and unique requiring some management support.
    • PLANNING AND ORGANZING: The position is highly focused on managing events, both expected and unexpected by using effective planning and organizing skills.
    • QUALITY: The position follows both defined quality standards but is also expected to actively search for quality improvements and present them to management.
    • SUPERVISION: The position does not supervise staff.
    • LEADERSHIP: The position may be involved in leading special efforts such as a project or as a leader of a small team of people for a special assignment.
    • REASONING AND PROBLEM SOLVING: The position involves executing defined oral and written instructions, but adds problem solving skills for special unplanned events.
    • ANALYTICAL SKILLS: The position is a mixture of tasks and some analytical skills using higher tools such a spreadsheets, graphs, ratios, percents, etc.
    • COMPUTER SKILLS: The position requires a computer at least 50% of the time but using basic software such as email, MS Office and various internal business systems.
    • EDUCATION: The position requires a 4 year degree at minimum with advanced degrees or educational optimum or equivalent combination of education and experience.
    • PHYSICAL DEMANDS: The position does not require physical effort to be successful in the position.
    • WORK ENVIRONMENT: The position works in an office environment with few if any negative environmental factors such as noise and dust.

    Qualifications

     

    • Bachelor’s degree preferred; high school diploma required.
    • Minimum of 4 years of administrative experience, including experience using computer based applications (e.g. Microsoft Word, Excel, and PowerPoint)
    • Requires strong attention to detail, a high commitment to the quality of all projects and accountability for deliverables.
    • Strong computer skills, including proficiency in Microsoft Word, Excel and PowerPoint. Experience with Visio a plus.

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